Web back officeBiller Genie
A tool that sits on top of QuickBooks and runs your receivables. Receivables are the invoices your customers have not paid yet. It sends the invoices. It reminds the customers who have not paid. It takes the payment. Then it posts it all back to QuickBooks. Nobody has to retype a number.
Why we carry it
Every business that invoices has a second job nobody asked for. That job is chasing money it already earned. The invoice goes out. Two weeks pass. Now somebody writes the awkward follow-up email. Then a second one. Then they retype the payment into QuickBooks when it finally lands. Biller Genie takes that whole job off a person's plate.
QuickBooks stays your accounting system and stays the record. Biller Genie hooks into QuickBooks and syncs both ways. Invoices you create flow out through it. Reminders go to the customers who have not paid, on a schedule you set once. Customers pay in a branded portal with your name on it. Every payment posts back to your books by itself. Nothing about how you keep your books changes. The chasing just stops being your job.
The result is the point. Across its merchant base, Biller Genie reports 40% fewer overdue invoices. It also reports payment landing 15 days faster on average. And 10 to 20 hours of admin work saved each week. The software is $24.95 a month with no contract. We set it up as part of an account with rates we bid for you.
Highlights
- Reminders go out on time; you never write another chase email
- Customers pay in a branded portal, day or night
- Every payment posts back to QuickBooks by itself
- Autopay and a saved card for repeat clients
- Late fees applied by rule, not by awkward phone call
At a glance
- Firms that bill through QuickBooks Online and are owed real money
- Owners who spend hours a week chasing unpaid bills
- Anyone who still types payments into QuickBooks by hand
Invoices that chase themselves.
Biller Genie earned its spot in our lineup, so here is the fuller story. It is an award-winning autopilot for accounts receivable, the money your customers still owe you. It sits on top of the books you already keep. You create an invoice in QuickBooks the way you always have. Biller Genie sends it on your letterhead. It reminds the customer, politely but often. It takes payment in a branded portal. Then it posts everything back on its own. Nothing about your bookkeeping changes. Only how often you have to think about it.
These figures come from Biller Genie, across its merchant base.
How it runs your receivables
Create.
Make the invoice in QuickBooks like you always do. That is the whole job. The Genie takes it from there.
Send.
Invoices go out on your schedule, on your own letterhead. Reminders follow up so you do not have to.
Collect.
Your customers pay in a branded portal, any time of day. Stored cards, autopay, and payment history all come with it.
Reconcile.
Every payment posts back to your books on its own. No typing it twice. No month-end matching session.
What is included
- Electronic invoicing with automatic reminders
- Your logo and letterhead go out on each one you send
- Recurring billing for repeat customers
- Stored cards and autopay for your customers
- It matches every payment up in your books for you
- One payment can cover a stack of invoices
- Late-fee and payment-method rules, automated
- Works with QuickBooks Online, QuickBooks Desktop, Xero, and more
$24.95 a month. No contract.
Two questions tell you if this fits. Do you send invoices? Do you run QuickBooks or Xero? If both are yes, the subscription usually pays for itself before your first statement closes, because we pair it with processing we negotiate for you.
Invoiced payments follow the fee program we set on your account. Some programs work in a different way away from the counter. We set it up right for your mix. Then we show you the math in writing before anything changes.
How dual pricing works →Biller Genie, answered
What does Biller Genie cost?
$24.95 a month for the software, no contract. If it stops earning its keep, you cancel; that's the whole agreement.
Do I have to leave QuickBooks?
No, and that's the design. QuickBooks stays your accounting system and the official record. Biller Genie works on top of it, and everything it touches syncs back.
How much sooner do invoices get paid?
Across its merchant base, Biller Genie reports 40% fewer overdue invoices. It also reports payment landing 15 days faster on average. Your own number depends on your customers. But the reason is simple. An invoice that follows up on its own gets paid sooner. One that waits politely does not.
What do my customers see?
A clean invoice email. Then a payment portal with your business name on it. They can pay online there and set up autopay. It reads like you got more organized. It does not read like a collection notice.
Does it work with QuickBooks Desktop?
Yes. Biller Genie works with QuickBooks Online, QuickBooks Desktop, and Xero. Based on your setup, we may pair the account with eProcessing instead. Matching the tool to your version is part of the free review.
Who sets it up?
We do, as part of the account. We hook it up to your QuickBooks. We set the reminder schedules and late-fee rules with you. Then we watch the first invoices go out. About 30 minutes, done remotely.
Stop chasing. Start collecting.
Tell us how you invoice. We'll hook Biller Genie up to your QuickBooks. Then we set the reminders, portal and rules with you.